Drugs of Abuse & Alcohol Free Procedure


  • To ensure the safety and wellbeing of staff, students and visitors by promoting a workplace that is free of alcohol and drugs of abuse.
  • To meet the drug free policies of industries that agree to take Waiariki Institute of Technology – Whare Takiura (Waiariki) students on practical work experience as part of the students programme of study. To ensure the safety of all students.
  • This procedure describes the processes required to implement the Drugs of Abuse and Alcohol Free Procedure in a fair and practical way so as to ensure the privacy and rights of individuals are respected while also ensuring all practicable steps are taken to minimise the exposure of employees, students, contractors and visitors to unacceptable risks within our workplace.


  • This procedure applies to all Waiariki Institute of Technology employees at all Waiariki Institute of Technology sites. It also applies to all relevant service providers, contractors and visitors.
  • This procedure shall also apply to all students enrolled on courses in which they must complete a period of practical work experience within the industry which supports the qualification and that require students to undertake a drug screening test prior to them undertaking the work experience.
  • All students who are required to undertake training in a hazardous workplace situation.
  • Any student suspected to be under the influence of drugs of abuse and/or alcohol.


Approved Tester: person trained to undertake appropriate drug and/or alcohol testing.
Commercial Company: any registered trading company that agrees to take Waiariki students for training purposes as part of a student’s programme of study.
Drug Test: a procedure prescribed by industry, administered by an approved person, and giving results required by industry. This includes the following types of testing:

  • Saliva Test – Method of testing for drugs/alcohol using oral fluid.
  • Breath Test – Method of testing for alcohol using breath analyser.
  • Urine Test – Method of testing for drugs of abuse using urine specimen.

Hazardous Workplace: any place of work or place of training where equipment or substances used can create hazards if used incorrectly.
Hazards: shall have the same meaning and context as prescribed in the Health and Safety in the Workplace Act 2000.
Management: person or persons who have authority to represent Waiariki Institute of Technology.
Programme of Study: the total educational workload to be attempted by a learner in an enrolment.
Practical Work Experience: training within the industry related to the course.
Student: a person enrolled on a Waiariki qualification or course.


  • Students are advised prior to enrolment, and at the time of enrolment, that they may be required to undertake a drug test before and/or during their work experience and the consequences of a failed test.
    • If an applicant identifies that they would be unable to achieve a negative result and therefore not complete a compulsory component of the programme of study, appropriate counselling and other programme options may be offered.

Practical Work Experience and/or Course Regulation Drug Testing

In courses where drug testing is a requirement before practical training will be allowed to take place, the drug testing forms a part of the course requirement. In other courses, students may be trained in a hazardous workplace situation and may be required to complete a drug test. The following guidelines will apply:

  • The date for a drug test will be negotiated with the student.
  • By enrolling in a course, and completing the enrolment process, the student signs a Drugs of Abuse and Alcohol Testing Consent Form. Should the student decline the test, at the agreed time, the student will be required to undertake counselling and this will be classed as a positive drug test.
  • If a student has a positive drug test, the student may be stood down from the course and will undertake counselling. Other course options may be discussed at this stage.
  • If the student undertakes counselling and should a second drug test be warranted, Waiariki will pay for no more then one retest.
  • Where the Waiariki Occupational Health Nurse (OHN) believes a student will not pass a urine test Waiariki can decline to test and refer to appropriate drug counselling and reschedule the drug test.
  • Students may be required to undertake random drug tests dependant upon industry requirement.
  • Failure to complete all course requirements will result in failure of the course or part of the course.
Test results will be given to the student on the Results Form which is completed by the OHN.

Saliva/breath testing will be conducted by either the OHN at Mokoia campus or by an authorised Waiariki employee in a appropriate private location. Urine drug tests will be carried out by an approved testing agency or the OHN.

The student does not have to use the Waiariki Health and Counselling Centre drug testing service but may obtain their own drug test at their own cost provided it meets the standards required by the Industry company where the placement is occurring.

Post Work Experience and/or Course Regulation Drug Testing

Post Accident and Incident testing may be conducted when any of the following events occur and initial investigations indicate behavioural causes. These include:

  • An accident resulting in a serious harm or lost time injury.
  • An incident that may have led to a serious harm or lost time injury.
  • An incident that caused or could have resulted in property damage or disruption to business.

In any of these cases every person involved in the accident or incident may be tested.

For both Reasonable Cause and Post Accident/Incident Testing, the Institute will arrange for the person(s) to complete appropriate drug/alcohol test e.g saliva, breath, blood, urine, as soon as is practicable.

In all cases priority will be given to emergency procedures and injury treatment if required.

Reasonable Cause Testing

Reasonable cause test may be required when:

  • A student’s behavioural pattern indicates there may be problems caused by drug or alcohol use.
  • A student is observed to be demonstrating abnormal behaviour.
In these instances the student must be assessed by an Observer (person currently overseeing the student) and the assessment documented on the Reasonable Cause Checklist.

Reporting of results


  • A positive result for alcohol will be recorded if the level is above the legal driving limit as determined by LTNZ.
  • Urine Test - A positive result for all other drugs will be recorded if the level in the urine sample is above cut off levels indicated in AS/NZS 4308-2008. These levels have been established to indicate recent and/or regular use.
  • Saliva Test – When the test kit returns a control strip for specified drugs (AS4760).
Negative results:
  • The Approved Tester will report a verified negative result to management and the student as a “negative test”.
  • Where the drug or breath alcohol test results are verified as negative, the student may continue with their programme of study.


  • Where a student is suspected of being impaired through the abuse of substances and deemed to be a hazard to themselves or other people, then the Waiariki employee in charge of the course has the right to instigate the procedure for Interim Suspension or stand down the student from work experience. The student will be required to undertake counselling. No decision on disciplinary action will be taken until either a positive drug test is received or a disciplinary hearing has been held.
  • If the drug test is negative or the disciplinary hearing finds no cause for disciplinary action, Waiariki will endeavour to ensure that the student is not affected by missed classes or assessments.
  • Counselling services are available for students with problems of drug/alcohol abuse. Waiariki will take all practicable steps to assist students to become drug free but does not take any responsibility for resolving individual person’s drug/alcohol problems.

Policy last modified: 16-Sep-2011

Page last updated: 02 May 2017